The purpose of the ESGCT Congress embargo policy is ensure fair and orderly communication of scientific findings. The embargo supports the integrity of the scientific review process, prevents premature release of findings, and ensures equitable access to information for all participants.

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Embargo timeline

i. Delegate-only access
Full abstracts will be released to registered delegates only via the Congress mobile app and/or online registration portal up to 2 weeks before the Congress. The release date will be specific to each Congress, and will be indicated on the ESGCT Congress website. 

 

Delegate-only access is intended solely to allow participants to:

• Plan their personal schedules;

• Identify sessions and presentations of interest;

• Arrange meetings.

 

During this period, abstracts may not be shared externally, copied, distributed or posted publicly.

 

ii. Embargo on public communication
All abstracts remain under embargo for public dissemination until 08:00 Local Time on the day of their scheduled presentation. Poster presenters are invited to display their posters from the first day of the Congress, and therefore poster abstracts are embargoed until 08:00 Local Time on the first day of the Congress.

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Authors and their institutions/companies, sponsors and media representatives must not publish, distribute, or promote abstract content before the embargo lifts. This includes:

• Press releases;

• Social media posts;

• Institutional websites;

• Pre-recorded interviews or promotional materials.

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Permitted activities before the embargo lifts

Presentation notifications will be issued to oral and poster presenters approximately 2 months before the Congress. Once the presentation notifications have been issued:

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• ESGCT may publish the following information on the Congress website (including the public-facing programme and poster list), online registration portal, Congress mobile app, and other public communication channels:

  • All abstract titles;

  • Abstract presenting author names;

  • Abstract presenting author affiliations;

  • Abstract topics/categories and presentation type (oral/poster).

 

• Abstract authors may:

  • Communicate that their abstract has been accepted and acknowledge their participation in the Congress;

  • Share their abstract title and session information (without data or conclusions);

  • Discuss their research in general terms without revealing results, data, or conclusions.

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Publication exceptions

Exceptions may be granted only in exceptional circumstances related to public health, regulatory requirements or European or international law, at the sole discretion of the Congress organisers. Requests must be submitted in writing to Gaëlle Jamar.

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Embargo breaches

Breaches of this policy may result in:

• Withdrawal of the abstract and presentation from the programme;

• Exclusion from future ESGCT Congresses.​​