Registration guidelines

To register for the ESGCT Congress, you will need to login to your ESGCT user account, or create an ESGCT user account if you do not already have one. To create a new user account, open the registration link above and under "I am new to this site and need a login" click "Create an Account".

Update: 21 September 2022

Tickets for online attendance are now available

In-person tickets have now SOLD OUT, as the venue has reached capacity and we are not going to be able to accommodate any further registration we are not keeping a waiting list.

However, we are thrilled to offer the option to attend the Congress virtually.

Online tickets are now available to book at a reduced rate via our event registration portal. Select the VIRTUAL ONLY event to book your tickets.

The Congress sessions will be live-streamed at the times as advertised in the programme (where the timezone is British Summer Time). Online delegates will have the opportunity to ask speaker questions via the streaming platform. The virtual Congress will stream live sessions only; session recordings, video-on-demand, the exhibition, posters and poster sessions will NOT be available.

Please note that all oral and poster presenters must attend and present in-person in Edinburgh. Virtual oral and poster presentations are not possible this year.

Registration is in English and the Congress currency is EURO €

Early-bird registration rates

All registrations receive the early-bird registration discount rate up to and including the day announced as the early-bird deadline. Payment for early-bird invoices are due within 2 weeks of the invoice date. Early-bird invoices that are left unpaid by this deadline will be changed to the standard congress registration rate.

Abstract Submissions

Abstracts can be submitted once your congress registration is complete; you will be able to submit your abstract as part of the Congress registration process. Delegates must be registered for the Congress prior to submitting an abstract. Registrations must be paid for based on the general payment guidelines for all registrations; however those submitting abstracts can avail of a full refund should their abstract not be selected for oral or poster presentations and the delegate no longer wishes to attend the Congress.
Please refer to the ‘abstract submission guidelines’ should you wish to submit an abstract.

Payment information

Payment by credit or debit card is preferred and will ensure your registration is activated immediately; our payment services are handled by STRIPE. Please note that you do NOT need to have an account with STRIPE in order to use this service.

  • Payments by bank transfer must be received within 2 weeks of your invoice date.

  • Early-bird registrations must be paid in full by 2 weeks after the early bird deadline otherwise they will be changed to the regular congress rate.

  • All unpaid registrations for which correspondence has not been received 10 days before the event will be deleted.

Invoicing

Invoices are available to view and download from the 'Orders' page in your online ESGCT account. PLEASE NOTE that no separate invoices will be created or sent by the congress office.
Once payment has been received you will be sent a payment confirmation email.

Cancellation information

Refunds will be provided as follows:

  1. for cancellations received 3 months prior to event - 95% refund

  2. for cancellations received 2 months prior to event - 80% refund

  3. for cancellations received 1 month prior to event - 50% refund

  4. for cancellations received 14 days prior to the event - 25% refund

  5. for cancellations received less than 14 days prior to the event - NO REFUND

Event cancellation requests must be sent in writing. Where possible refunds will be processed within 3 weeks of receipt; however based on timing and congress workload, refunds may not be processed until after the congress.

All financial questions and queries can be directed here.

Certificates

A Certificate of Attendance and a Certificate of Presentation (where applicable) will be available in your 'Congress Materials' in your online ESGCT account after the event.

Terms and Conditions

Attendees must read our full meeting registration terms and conditions before registering.

Special Notice

To show our support for Ukraine, and in accordance with current European sanctions, the ESGCT Board has taken the decision not to accept congress registrations from Russian or Belarusian institutions paid on behalf of researchers based at or affiliated with them. ESGCT condemns Russia’s invasion of Ukraine in February 2022; an act of aggression that has caused the most serious human rights and refugee crises in Europe since World War Two, and an assault on the fundamental values underpinning academic freedom and cooperation. ESGCT has committed to making a charitable donation in support of Ukraine.